Diplomas are presented to graduates at Commencement in June unless students indicate that they do not plan to attend Commencement, in which case the Registrar’s Office will mail the diploma to the mailing address provided on the online Graduating Student Information Form. Students must meet their financial obligations to the University in order to receive a diploma. We cannot release your diploma unless you have financial clearance.
Diploma Mailing Schedule
Diplomas are shipped via US Postal Service First Class Mail based on the following schedule:
Diplomas will be mailed free of charge via US Postal Service First Class Mail, which does NOT include tracking information. Diplomas can take up to 2 months for international delivery. If you need tracking information or expedited delivery of your diploma, you may pay for Federal Express delivery. Please refer to Fedex Diploma Mailing Instructions.
Before 2 Months
We encourage students to wait 2 months for diplomas to arrive before they contact the Registrar's Office to request a new diploma and pay FedEx charges to mail another diploma. However, if you do not want to wait for 2 months and wish to pay for a replacement diploma and pay for FedEx shipment fees, please complete:
1. Diploma Replacement form below.
2. Refer to the Fedex Diploma Mailing Instructions above.
After 2 Months
If it has been 2 months and you have not received your diploma and you assume it is lost, you can request a new diploma. Please complete:
1. Diploma Replacement form below. We will pay for the replacement diploma and Fedex charges.
Pick up your diploma from the Registrar’s Office
Bring your University of Rochester photo ID card to the Registrar's Office to pick up your diploma. If you wish to have someone pick up the diploma for you, you must mail or fax a letter with your signature giving them permission to claim your diploma and they must present a photo ID, driver's license or passport.
Name on Diploma
Your name will appear on the diploma in the same format as your name is recorded in the student records system in the Registrar's Office. There are no exceptions to this policy.
Students may request replacements (in case of damage or loss) of their diplomas from the Simon School Registrar’s Office. Replacement diplomas can be ordered by the graduate only. Students must complete the Diploma Replacement Request Form. Please allow 6 weeks for processing.
The size of the MBA and MS diploma is 8 ½ x 11 inches. The degree title will appear in the center of the diploma, below your name. The PhD diploma is 16 x 12 inches.
*Concentrations do not appear on your diploma. Concentrations appear in the minor section of your official transcript.
Please complete the Apostille Request Form to have the Apostille seal placed on your original University of Rochester diploma. Apostille is a French word which means a certification. It is commonly used in English to refer to the legalisation of a document for international use under the terms of the 1961 Hague Convention Abolishing the Requirement for Legalisation for Foreign Public Documents. The University of Rochester currently makes the Simon Business School diploma available for the Apostille process. Directions are listed on the form.